About The Role

Position Summary

The Accounts Receivable/Payable Specialist is a key member of the finance team responsible for managing the organization’s day-to-day financial transactions. This role ensaures the timely and accurate processing of invoices, reimbursements, and charitable contributions. The Specialist helps maintain audit-ready financial records in compliance with nonprofit accounting standards, supports conference and sponsorship financial tracking, and provides responsive service to staff, vendors, and donors.

Position Type: Full-time

Location: On-site | Bellevue, WA

Salary: $55,600 - $59,700

Accounts Receivable (AR)

• Prepare and issue invoices to sponsors, partners, and conference participants.
• Record and reconcile all incoming revenue, including sponsorships, registration fees, donations, and grant pledges.
• Monitor aging reports and follow up on outstanding receivables.
• Resolve discrepancies related to customer accounts or payment applications.
• Work closely with development, events, and programs teams to ensure accurate billing and tracking.

Accounts Payable (AP)

• Review, code, and process vendor invoices, including faculty honoraria, travel reimbursements, employee reimbursements, and credit card transactions in accordance with organizational policies and grant restrictions.
• Ensure proper documentation, approval, and compliance for all expenses and contracts.
• Maintain vendor records and ensure timely disbursement via checks, ACH, or wire.
• Support AP reconciliations and assist with month-end close.
• Collaborate with program and operations staff to ensure appropriate coding of programmatic expenses.

Gift Processing & Sponsorships

• Accurately record and process donations, sponsorships, and charitable contributions in compliance with nonprofit accounting standards (FASB ASC 958).
• Reconcile donor management system records with accounting entries for online gifts, checks, wires, and stock gifts.
• Generate donor acknowledgment letters and tax receipts in a timely manner.
• Track sponsorship commitments and provide reconciliations against program/event budgets.

Event & Conference Finance Support

• Support the financial tracking of medical conferences, educational events, and fundraising activities.
• Reconcile registration fees, sponsorships, and reimbursements for each event.
• Assist with preparing budget vs. actual reports for conference management.

Compliance & Audit

• Support compliance and reporting requirements for restricted funds, grants, and sponsorship agreements.
• Prepare reconciliations and supporting documentation for the annual audit.
• Maintain complete and audit-ready documentation for all AP/AR, payroll, and donations.

General Support & Process Improvement

• Assist with monthly close by preparing reconciliations and journal entries.
• Provide backup support to other finance team members as needed.
• Participate in process improvement initiatives to strengthen internal controls and operational efficiency.
• Collaborate with staff across departments and provide financial insights to leadership.

Qualifications

• Bachelor’s degree in accounting required.
• 4+ years of experience in accounting/auditing
• Minimum of 4 years of experience in accounts payable, accounts receivable, or general bookkeeping; nonprofit experience strongly preferred.
• Knowledge of nonprofit accounting standards, including restricted vs. unrestricted funds.
• 5+ years of work experience with h QuickBooks required.
• Experience with donor management/CRM systems (e.g., Salesforce) highly desirable.
• Proficiency in Microsoft Excel and data entry tools.
• Excellent attention to detail, organizational, and time management skills.
• Strong communication skills and a collaborative mindset.
• Ability to handle sensitive information with integrity and confidentiality.
• Authorized to work in the United States
• Must be willing to accept a background check
• Must be willing to work in an onsite setting

Preferred Qualifications

• Familiarity with gift processing and donor acknowledgment procedures.
• Understanding of grant compliance and reporting to funders.

Featured Benefits

• Medical insurance, Vision insurance, Dental insurance, 401(k)