Binaytara's AP/AR specialist is an important member of the accounting and finance team who will support the day to day accounting functions by processing accounts payable, receivables, gift and donations, etc.

Position Type: Full Time, Non-exempt

Reports to: Senior Accountant

Salary: $27.50 to $29.75 per hour depending on experience

Location: Bellevue, WA (on-site, no remote)

Key responsibilities

Accounts Payable

• Review, code, and process vendor invoices, including faculty honoraria and travel reimbursements, employee reimbursements, and credit card transactions in accordance with organizational policies and grant restrictions.
• Ensure proper documentation and authorization for all expenses and contracts.
• Maintain vendor records and ensure timely disbursement via checks, ACH, or wire.
• Assist with accounts payable reconciliations and month-end close processes.
• Collaborate with program and operations staff to ensure appropriate coding of programmatic expenses.

Accounts Receivable

• Prepare and issue invoices to sponsors, partners, and program participants.
• Record and reconcile all incoming revenue, including earned income and contributed income (e.g., sponsorships, registration fees, donations & grant pledges).
• Monitor aging reports and follow up on outstanding receivables.
• Coordinate with internal teams (e.g., development, programs, events) to ensure accurate billing and revenue tracking.
• Resolve discrepancies related to customer accounts or payment applications.

Gift Processing & Nonprofit Accounting

• Accurately record and process donations, sponsorships, and other charitable contributions in accordance with nonprofit accounting standards (FASB ASC 958).
• Reconcile development and accounting records for donations, including online gifts, check payments, wire transfers, and stock gifts.
• Generate and send timely donor acknowledgment letters and tax receipts.
• Assist with annual audit preparation, particularly around restricted/unrestricted revenue and receivables.
• Maintain documentation required for grant and donor reporting, ensuring audit-ready financial records.

General Support

• Support monthly financial close by preparing reconciliations and journal entries related to AP/AR and contributions.
• Assist with compliance and reporting requirements for restricted funds and grant-related expenditures.
• Provide backup support to other finance team members as needed.
• Participate in process improvements and help implement best practices in nonprofit financial operations.

Qualifications

• Associate or bachelor’s degree in accounting required.
• Minimum of 2 years of experience in accounts payable, accounts receivable, or general bookkeeping; nonprofit experience strongly preferred.
• Knowledge of nonprofit accounting standards, including handling of restricted vs. unrestricted funds.
• Experience with QuickBooks required.
• Experience with donor management systems (e.g., Salesforce) is highly desirable.
• Strong proficiency with Microsoft Excel and data entry tools.
• Excellent attention to detail and time management skills.
• Strong communication skills and a collaborative mindset.