Position Title:  Conference Communications Intern

Duration: 1 Year (Full-Time, 40 hours per week)

Compensation: $3,250 per month

Reports to: Conference Operations Manager

Overview

The Conference Communications Intern plays a key role in supporting the successful execution of professional conferences throughout the year. This full-time, paid internship offers hands-on experience in event management, communications, and operations. The ideal candidate is detail-oriented, organized, and proactive, with strong written communication skills and an interest in conferences, marketing, or nonprofit administration.

Key Responsibilities

1. General Conference Communication 30%

• Manage and respond to email inquiries related to registration, prospectuses, and general conference information.
• Provide clear, timely, and professional communication to attendees, exhibitors, and partners.
• Maintain accurate records of all correspondence and follow-ups.

2. Exhibit Inquiry Follow-up 20%

• Track and respond to exhibit-related inquiries for multiple conferences.
• Send follow-up communications and assist exhibitors with registration and logistics.
• Update internal tracking systems to ensure information accuracy.

3. Pre-Conference Setup Support 20%

• Prepare and distribute setup instructions to venues, exhibitors, and internal teams prior to each event.
• Coordinate with other team members to confirm that all pre-conference logistics are complete.
• Review and reconcile attendee check-in sheets and internal tracking systems for each event.
• Verify attendance records and compile data for internal reporting.

5. Post-Conference Communication 10%

• Send attendee lists and follow-up communications after each conference.
• Support evaluation and feedback collection as needed.

6. CRM and other platform management 10%

• Assist with data entry into databases

7. Other duties as assigned 10% - such as helping with fundraising for Binaytara, including creating an online peer-to-peer fundraising campaign.

Qualifications

• Strong written and verbal communication skills.

• Excellent organization and time management abilities.

• Proficiency with Google Workspace and tracking systems

• Ability to handle multiple projects and deadlines with attention to detail.

• Interest in event management, communications, or business operations.

Compensation and Benefits

• Full-time position (40 hours/week).

• $3,250 per month.

• Hands-on experience with conference operations and professional communication.

• Mentorship and exposure to all stages of conference planning.

• Opportunity to build a strong professional network within global health, nonprofit support and events management.