Job Title: Human Resources and Office Coordinator

Location: Bellevue, WA (In-office role, no remote option)

Job type: Full-time

Salary: $52,500 to $60,000 depending on experience & skills

Travel: May require travel 10%-25%

Key Responsibilities:

Human Resources Support (Approx. 60%)

• Assist with the full employee lifecycle, including recruitment, onboarding, employee relations, and offboarding.
• Support recruitment efforts by posting job descriptions, screening resumes, scheduling interviews, and coordinating candidate communications.
• Facilitate new hire onboarding, including preparing new hire paperwork, conducting orientations, and ensuring a welcoming experience.
• Maintain accurate and confidential employee records (digital and physical) in compliance with HR policies and relevant employment laws.
• Assist with benefits administration, including enrollments, changes, and inquiries, acting as a liaison between employees and providers as needed.
• Support the performance management process by assisting with scheduling reviews and maintaining documentation.
• Prepare HR reports and presentations as required.
• Stay informed of current employment laws and HR best practices.

Office Coordination (Approx. 40%)

• Manage the day-to-day operations of the Bellevue office, ensuring a clean, organized, and efficient work environment.
• Serve as the first point of contact for external inquiries (via phone, email, and in-person), including greeting visitors and directing them appropriately.
• Manage incoming and outgoing mail and packages.
• Oversee office supplies inventory, ordering, and stocking. Coordinate office equipment maintenance and repairs with vendors.
• Provide administrative support to leadership and cross-functional teams as needed, including managing schedules, assisting with meeting setup, drafting correspondence, creating documents, and maintaining filing systems.
• Work with the accounting and logistics team to support travel arrangements, reimbursement processing.
• Work with the accounting and operations team to support the local, state, and federal business reporting and filing requirements
• Assist in planning and coordinating office events, team-building activities, and meetings.
• Ensure office safety, cleanliness, and organization. Collaborate with building management on any facility-related matters.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent practical experience.
• 3+ years of experience in an HR administrative or office coordination role, preferably within a non-profit or mission-driven organization.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with HR Information Systems (HRIS) is a plus.
• Strong understanding of HR principles and best practices.
• Excellent organizational skills with a strong attention to detail and accuracy.
• Exceptional written and verbal communication skills.
• Proven ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• High level of professionalism, discretion, and ability to handle confidential information with integrity.
• Proactive, resourceful, and a problem-solving mindset.
• Ability to work independently and collaboratively within a team.
• A genuine interest in and commitment to Binaytara's mission and values.